Welcome
The Rotary Club of Palm Valley
May 1, 2024 Board Meeting
The Tides Room, Marsh Landing Country Club
President Walther Vliegen called the meeting to order at 4:50 p.m. Board members present included Carol Maurer, Waine Banyas, Zeke Paxton, Horton Hickerson, Dave Gleason, Janeene Hart and Cyndi King.
Club Secretary
Carol previously distributed the April board meeting minutes via email. Zeke noted that we need to include “or reply by Tuesday whether or not you’ll attend so we can get a headcount.” Waine moved to accept the minutes as written, Dave Gleason seconded and the motion carried.
Treasurer
Horton reported that the club has $372 more revenue than expenses. Horton reimbursed Janeene for exchange student expenses, which is the last one for this student. He also gave a check to Carol for a deposit for our October 10 Alhambra group social. After disbursements, our foundation account has a balance of over $18,000.
HH contacted QuickBooks and they were able help him solve the problem of making June 30 our fiscal year end date. Zeke moved and Waine seconded the Treasurer’s Report, and the motion carried. Board members discussed and agreed that the RYLA expense will come out of the club’s operating account. The SAS scholarship will come out of our foundation account.
Sergeant-at-Arms
Dave Bowling was not present and no report was given. It was noted that Kris Westmoreland is substituting tonight in Dave’s absence.
Membership Chair
Dave Gleason thanked everyone for their efforts to bring in 4 new members this month. Horton will invoice prorated dues and charge meals for our new members.
Carol brought up the idea of using new members’ $100 initiation fee to buy them shirts (tee and polo). Board members generally agreed and after discussion, Zeke moved that we use the initiation fees to buy the shirts, Janeene seconded and the motion carried.
Horton proposed waiving dues for non-profits such as the Salvation Army. Board members generally disliked that idea; no motion was made nor vote taken.
Vocational Service/ Public Image Director
Cyndi was present and no report was given.
Club Service
Waine and Janeene have been discussing what charity we need to start supporting, so we can focus our fundraisers. Zeke recommended sending a survey to club members, asking their opinions, listing some local charities with small space for write ins. Cyndi asked if we would consider looking at St. Augustine charities. Discussion followed.
Foundation/ International Service
Regarding the Foundation, Zeke reported that nothing has changed since our last board meeting. We’re still 2 people away from EREY – Dave Gleason and Chris Tchorznicki. Dave said he gave his money to Horton who will follow up.
Zeke noted that we have given $32,000 to the Rotary Foundation, but because we didn’t apply for a District Grant, that money will not come back to us for a project.
Zeke was approached to take an exchange student next year. Discussion followed. Zeke moved that we do not host a student next year, Horton seconded and the motion carried.
Regarding the SAS scholarships, Zeke will get with Janeene to compile the scores and figure out the winner.
Old Business
Carol discussed the Alhambra event on October 10. After discussion, it was agreed, without a motion, that we will commit to the event.
New Business
Walther presented the club’s official goals vs. achievements to date. The board reviewed each goal individually noting changes that need to be made. Walther will make the changes in RI.
Cyndi reported that this is her last meeting for approximately 2 months. Horton will bill her dues but not her meals.
Carol moved to adjourn the meeting, Zeke seconded and the meeting adjourned at 5:51 p.m.
Respectfully submitted,
Carol Maurer